Property Manager (Santa Rosa Beach)

Company Overview

Our national luxury vacation rental management company has professional openings across the country. The Natural Retreats collection of brands, including 360 Blue, and Callista Vacations, serves guests in some of America’s most beautiful destinations—from Palm Springs, CA, to Florida’s Emerald Coast.

We foster a collaborative, fun work environment and offer an excellent benefits package.

Position Summary

Natural Retreats is looking for a team member to join our Callista by 360 Blue team in Santa Rosa Beach, FL as a Property Manager! Property Managers are the direct liaison between homeowners and others to oversee the properties under Natural Retreats’ management. Core duties include interacting and communicating with current homeowners by keeping them informed and sustaining and cultivating the relationship. The Property Manager will execute the overall organization and management of the properties, confirming that housekeeping, maintenance, and inspections are performed, and that proper steps are taken with homes to ensure guest and homeowner satisfaction. In addition, this individual will need to assist new homeowners with Natural Retreats processes, procedures, and standards.

Our team is expected to contribute to exceptional experiences for guests, owners, colleagues, and business partners through personal accountability, collaboration, adaptability, sound decision-making, and a commitment to results. This includes building positive relationships, communicating effectively, responding constructively to challenges, and taking ownership for delivering high-quality work that supports team and organizational success. 

Essential Duties

• Act as dedicated point of contact for homeowners by completing the following duties which include but are not limited to:

  • Assist with developing strategies to implement within the management contract, which will achieve the desired competitive edge.

  • Proactively understand homeowner expectations, including revenue targets, and consistently communicate and monitor satisfaction;

  • Communicate in a timely manner;

  • Answer questions and address client relations matters or concerns; and

  • Develop and maintain quality relationships.

• Analyze data to ensure revenue goals for homes are met.

• Ensure successful onboarding of new homeowners and properties, including verifying required information is entered accurately into the system, proper permitting is completed, scheduling photography, etc.

• Collaborate and follow up with Maintenance, Housekeeping or other department heads regarding services needed in each property.

• Recommend and manage vendor outcomes for direct repairs and services, such as lawn care, pool care, property care, etc. and approve vendor invoices

• Review and approve homeowner charges and credits to produce accurate statements by applicable deadlines. Prepare for guest's arrival to the property by completing the following duties, which include but are not limited to:

  • Conduct recurring weekly or biweekly property walk-through inspections to maintain full familiarity with the condition, readiness, and overall presentation of assigned homes.

  • Ensure home meets housekeeping brand standards in terms of safety, cleanliness and hygiene;

  • Ensure all home systems are in operating order; and

  • Stage the property per standards.

• Inform management of issues that have the potential to escalate and work collaboratively to take the proper steps to guarantee guest and homeowner satisfaction.

• Complete and provide feedback on any operational reports and inspections according to Natural Retreats policies and procedures.

• Conduct investigations and complete reports according to Natural Retreats' policies in the event of accidents or injuries or instances of property damage or missing items.

• Act as a brand ambassador, promoting all Natural Retreats' destinations and services to guests and colleagues alike.

• Ensure ongoing, open, honest, and timely communication with manager, onsite staff, and all departments.

Required Skills & Experience

• High School Diploma or equivalent

• Prior experience in customer service with demonstrated desire to delight the clientele

• Valid driver's license and ability to be covered under NR's vehicle insurance

• Ability to pass pre-employment testing which may include drug testing and/or background screening

• Must have proficiency with Microsoft office suite including Excel, Word, PowerPoint and Outlook and additional ability to learn and excel at new software programs

• Proficiency in written and verbal communications to multiple stakeholders both internally and externally

• Exceptional interpersonal skills with the ability to make and cultivate strong personal connections and relationships with homeowners utilizing skills such as:

  • Timely and thorough follow-up

  • Active listening

  • Proactivity

  • Adaptability

  • Problem solving

• Keen attention to detail and desire to act to uphold luxury service expected by homeowners and guests

• Commitment to providing outstanding customer service

• Well-developed administrative and organizational skills demonstrated in ability to manage time effectively and meet deadlines in a fast-paced environment

• Team player mentality with a willingness to be flexible and open to feedback and continued growth

• Must demonstrate Enthusiasm for Natural Retreats and all associated brands

• Ability to be flexible and work in a fast-paced environment with hours of work varying, especially during peak season

• Ability to walk for periodic periods throughout the day on uneven surfaces and/or across company properties and lift up to 25 lbs with or without a reasonable accommodation

Preferred Qualifications

• Previous Property Management experience

Compensation & Benefits

Annual Salary

$55,000 - $60,000

Benefits

• Paid time off such as PTO, sick days, and vacation days

• Health, Dental and Vision insurance

• Life insurance

• Retirement benefits or accounts

• Healthcare spending or reimbursement accounts, such as HSAs, FSAs, and HRAs

• Long term and Short term disability insurance

• Wellness programs

• Workplace perks such as recreation activities, food and coffee, and flexible work schedules

Schedule

This is a full-time position. Due to the nature of the job, the Team Member should be flexible with their hours. Our Property Managers are expected to respond to inquiries from 8 AM to 7 PM for your five-day scheduled work week. We encourage all of our team members to take two (2) days off per week where possible, knowing that guests can arrive at unpredictable times. The team member should always be available in case of an emergency, which includes evenings and on-call hours. Exact daily scheduled may vary from season to season and differ from in season to off season.